Features
Tackling weekly schedules is no simple task. But it can be when you harness the power of TimeSimplicity and its rich feature set. Completely web-based with nothing to install, quick to set up and operate, and equally as quick to learn and teach your workforce—TimeSimplicity's ease of use and adoption quickly helps your investment pay for itself. (Download our ROI Worksheet.) Check out its features and benefits below.
Key Features
TimeSimplicity's Shift Swap creates a virtual shift "trade board"
TimeSimplicity's Shift Swap feature essentially creates a trade board for your employees. In the past, time and money is wasted as employees lean on managers to figure out shift drops and swaps. Now, managers can quickly monitor and approve shift changes online with minimal involvement. No messy scratch-outs or schedule confusion.
And it's not only managers who love this feature. Shift/Swap promotes employee initiation and collaboration by putting these changes in the employees' hands. And let's be honest—we've all been in the position of not wanting to bother our managers to facilitate these type of changes. Getting this done with as little managerial involvement benefits everyone after all. So employees love the ability to be able to go online and request a drop or to send a swap request to another employee directly with other employees. And since Shift Swap utilizes TimeSimplicity's Email & Text Collaboration feature, other employees can immediately respond to any shift change requests.
Team collaboration is easy with email and text alerts
TimeSimplicity's Email & Text Collaboration feature modernizes your workforce by incorporating email and text alerts for important scheduling changes and events.
Have a last-minute hole in the schedule? In the past, managers had to scramble to call and locate employees to fill the shift. But TimeSimplicity now allows you to send out email/text alerts, alerting your whole team immediately. Employees can respond immediately if they're able to cover.
Email & Text collaboration is a key feature in simplifying communication about scheduling needs.
Full integration with major time and attendance systems
If your scheduling system doesn't integrate with your time and attendance system, then your time and attendance system is basically a time system without the attendance!
TimeSimplicity bridges this gap by allowing full integration with many of the industry-leading time and attendance systems (Insperity Time and Attendance's TimeStar, Empower Time, etc.). This integration will:
- Simplify the new hire process. (You won't have to enter employees in multiple systems!)
- Seamlessly bring in organization codes and their employee assignments
- Utilize existing systems' "Time Off" management. Once in TimeSimplicity, you'll have full visibility and the system will prevent you from scheduling people on their days off.
- Push schedules back into T&A system to allow for full functionality (absents, tardies, early out, and points systems).
Coverage, Saving Time, and Collaboration Features
- Avoid scheduling employees for times they are unable to work. TimeSimplicity warns the scheduler of times employees are unable to or dislike working.
- Quickly cover shifts using the Best Fit wizard. Just select a schedule or type in the times and position. The wizard will list those employees that can work the position and time and are within their weekly hourly allowance or overtime.
- See at a glance if you have too many or too few shifts on a given, day, shift, position or hour using the Schedule Bar feature.
- Segregate scheduling into workgroups for quick validation of coverage and departmental demands.
- Avoid passing paper for schedule preferences, hours preferences, and schedule change requests using the Employee Self Service module
- Fill last minute shifts in seconds
- Print and send the schedule to your staff
Additional User Interface and Technical Features
- Drag-n-drop shifts where you need them
- View schedules by:
- Any grouping of weeks, current to six-weeks out
- Daily scheduling using Gantt chart styles—review coverage by position in hourly, ½-hour, 20-minute or 15-minute increments
- Color-coordinate shifts for quick identification of times or position
- Fits any screen and maximizes high resolution monitors. Supports resolutions from 1024 to 1920 vertical pixels.
- Roles based security system
- Input your daily hourly demands by position and have Schedule Bar display the difference between scheduled and standard. Color-code positive and negative results to quickly identify over/under scheduling.
- Create Employee Filtering using the advanced Query feature. Filter the displayed employees using full Boolean logic expressions using the Wizard
